Guidelines for presenters

Important deadlines

28 September 2020 – Registration and payment must be completed or we will withdraw our offer.

30 September 2019 – Presentation and pre-recording to be submitted by 19 October 2020

Details on how to presentation requirements and guidelines will be provided once registration and payment has been confirmed. In the meantime, please refer to our presenter guidelines.

Please read the guidelines and ensure you understand your responsibilities and how to submit.

Guidelines for all presenters

While we are not able to confirm your session details right away, you will be able to refer to the Riversymposium website program in due course which will include your session date and time. Please note: This program may change so please ensure you check the program regularly in the lead up to the Riversymposium to confirm your presentation time.

Your presentation should:

Clearly describe outcomes including the process/method and achievements that have already been implemented
Share your achievements, practical experience, lessons learned and transferable outcomes
Be accessible to an international and diverse audience, which may include river practitioners, scientists, policy makers, community members and industry/business representatives

Please read the following carefully to ensure you are prepared.

Oral presenter guidelines

Timing

Oral presenters are allocated 12 minutes only
If you are a presenter within a sponsored LIT session, you will be allocated a specific amount of time for your individual presentation. Please liaise with your special session convenor to find out how much time has been allocated.

Sessions

A session chair will keep time and indicate minutes remaining. Should you run overtime, the session chair will stop your presentation regardless of whether you are finished or not. This ensures your fellow speakers all receive their allocated presentation time.
Most sessions will include some time for a Q&A with all speakers. Please be prepared to answer questions from the audience.

Creating your presentation

Once your registration and payment has been confirmed, you will receive your login details for our eOrganiser portal. This will allow you to prepare your presentation directly into our system. You will be able to save your progress and complete at a later stage. Your completed presentation should be in the system no later than Monday, 30 September.

On the day

Speakers for any given session are asked to sit at the table on-stage, or in a row nearest the stage, at least 10 minutes prior to their presentation so that change-over times are as short as possible.

Audio visual requirements

Standard audio visual equipment has been booked for the duration of the Riversymposium. This includes:

a data projector and single screen in each room
in-house sound system
laptop (PC – on which your presentation will be pre-loaded)
lectern with built-in microphone

You will be given a remote to press when you want to move to the next slide. This ensures you can move around the stage while maintaining control of your own slideshow.

Speakers are requested to keep a backup of their presentation on the cloud or on a USB stick.
You are required to check in at the Speakers Lounge the day prior to your presentation, in order for you presentation to be checked. For speakers who are only attending one day of the Riversymposium, you should check-in at the Speakers’ Lounge at least 2 hours before your presentation

Conditions of presenting

All presenters must register to attend at least one day of Riversymposium and must have paid their fee in full by 28 June 2019. Failure to register and pay by these deadlines will result in removal from the program.
All travel and accommodation for presenting authors is at your own expense, unless IRF has informed you otherwise.
Any accepted abstract without at least one presenter registered and paid by the specified deadline will be withdrawn from the program.
Normal delegate cancellation conditions will apply if a presenter cancels. Please read the Terms and Conditions when registering online.
Material presented must be based principally on the authors own original material.
Powerpoint presentations may be made available on the Riversymposium website following the conference. When registering, please select whether you agree to your presentation becoming available.
Abstracts and speaker bios will be available on the conference website.
Any travel visas will need to be arranged independently.